Executive Assistant to CEO

Pasha Bank OJSC is looking for a candidate to join the team as Executive Assistant to CEO.

SCOPE OF POSITION/ STRATEGIC RESPONSIBILITY:

• Reporting directly to the CEO, the Executive Assistant provides executive support in a working relationship
• The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO
• The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts

FUNCTIONAL RESPONSIBILITIES:

• Support and provide guidance to the CEO, working closely with the Board Members, line managers to manage the Bank’s vision and strategic tasks balancing and prioritizing conflicting demands
• Arrange and guide the meetings and provide briefing and background information for the CEO for all meetings, internal & external
• Takes notes and distributes meeting minutes, agendas and meeting packages
• Meeting and greeting visitors at all levels of seniority
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Review and control all documents prior to presenting to the CEO’s signature and attention
• Dealing with incoming emails and letters, often corresponding on behalf of the manager
• Monitor and follow-up the orders issued by the CEO and report the outcomes of the orders and its impacts to the CEO
• Develop the international relations database of the CEO and coordinate them with the Corporate Communication Department to build the strong relationships with the Bank
• Work closely with PASHA Bank Offices in Turkey and Georgia to ensure the CEO has full information about his commitments
• Control and manage all documents provided to the CEO by the PASHA Bank Offices in Turkey and Georgia
• Manage all preparatory activities to ensure the CEO’s participation at the international and regional events
• Provide detailed preparation for the CEO ahead of media interviews and press conferences
• Monitor local and international media and provide regular briefings on issues impacting on or likely to impact on and overall interest in Bank
• Develop strong relationships with the senior Directorates to facilitate communication and effective decision making
• Regularly liaise with the CBAR, Financial Public Palate, ABA, AmCham and wider government officials to maintain and strengthen the CEO’s strong relations with the government bodies
• Develop the database of the key government officials and manage better communications of the CEO with the key bureaucrats and government officials
• Manage and regularly update the CEO Corner and CEO Newsletters
• Manage the CEO’s protocol works

SKILLS:

• At least 3-5 years of experience providing support at high level
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

HOW TO APPLY:

Candidates are requested to send their Application Forms/CVs to [email protected] until November 1, 2019. Please indicate the name of the position (Executive Assistant) you are applying for in the subject line of the email. Otherwise, the candidacy will not be considered in the review process of the applications collected.
Please be advised that only shortlisted candidates will be invited to the further stages of the recruitment process.